E-mail

Note

Using this app, you can communicate using e-mail, by setting up and managing accounts, sending, and receiving emails.

When you open the E-mail application, you are greeted by the following screen:

Email main

Here is the New message button, and the list of already set up e-mail accounts. The one in bold is the default one.

Note

If you didn’t already set up any e-mail account, instead of showing you the account list, you will be offered to set up an account, by forwarding you to the New account wizard.

From the main screen, you can tap on any accounts you have, to go to the E-mail account screen, from where you can do several operations, like reading, writing, answering or forwarding emails, using that account.

Other general options you can find in the In-app menu:

Email main menu

  1. New account

  2. Edit accounts

  3. Settings

  4. Send & receive

  5. SMTP servers

New account

Here you can set up an e-mail account.

You will be carried through a multi-page configuration wizard.

On each of the steps, after you finished configuring the options on that page, you go forward by pressing Next, or backwards, to the previous page, by pressing Previous.

  1. Welcome

  2. Account details

  3. User details

  4. Incoming details

  5. Outgoing details

  6. Complete

Welcome

Email account new welcome

Note

Leftovers: Here you are being told that some data is going to be sent to Nokia servers. This most likely is not true anymore.

Tap Next to continue.

Account details

Here you have some preconfigured templates, based on certain e-mail service providers:

Email account details

You have the following options:

  1. Region - The country or region of your e-mail provider:

    Email account region

  2. Service provider - Your e-mail provider and service, if available in the list

    Email account provider 1

    The list goes on…

    Email account provider 2

    Available e-mail providers and services (possibly not all up to date, and functional):

    1. AIM

    2. AOL

    3. GMail/IMAP

    4. GMail/POP3

    5. Lycos Mail

    6. Yahoo Mail Plus

    7. Other - Pick this if your provider is not in the list

  3. Account title - This is the name of the account, as seen locally, for management purposes.

Tap Next to continue.

User details

Here you give the login data for your e-mail account:

Email account user

  1. Name - Your name, as you want it to be shown as the sender

  2. User name - The user name of the e-mail account

  3. Password - The password of the e-mail account

  4. E-mail address - The address of the e-mail account

Tap Next to continue.

Incoming details

Here you configure the incoming e-mail server, for receiving emails:

The default account type is IMAP, but you can also select POP3, from the following list, which appears when you tap on account type:

Email account type

Select the account type:

  1. POP3 - POP3 incoming mail server

  2. IMAP4 - IMAP version 4 incoming mail server

Email account POP

For POP3 you have the following options:

  1. Incoming server* (POP3) - The address of the POP3 mail server (The asterisk * shows that this is required data)

  2. Secure authentication - The server will be enquired about secure ways of authentication

    Email account POP secure auth

    If the server doesn’t provide any secure way of authentication, the following error will be displayed:

    Email account POP secure auth err

  3. Secure connection - Use an encrypted connection to the server

    Email account POP secure conn

    Possible connection encryption types:

    1. Normal (TLS) - TLS encryption standard

    2. SSL (POP3S) - SSL encryption standard

For IMAP version 4 you have the following options:

Email account IMAP

  1. Incoming server* (IMAP4) - The address of the IMAP version 4 mail server (The asterisk * shows that this is required data)

  2. Secure authentication - Use a secure way of authentication

    Note

    Unexpected behavior: This option doesn’t seem to do anything.

  3. Secure connection - Use an encrypted connection to the server

    Email account IMAP secure conn

    Possible connection encryption types:

    1. Normal (TLS) - TLS encryption standard

    2. SSL (IMAP4S) - SSL encryption standard

Tap Next to continue.

Outgoing details

Here you configure the outgoing e-mail server, for sending emails.

Email account SMTP 1

You have the following options:

  1. Outgoing server* (SMTP) - The address of the SMTP mail server (The asterisk * shows that this is required data)

  2. Secure authentication - Use a secure way of authentication

    Email account SMTP secure auth

    Possible secure connection types:

    1. None - Don’t use a secure way of authentication

    2. Login - Plain text authentication (using a secure connection is recommended in this case)

    3. CRAM-MD5 - CRAM-MD5 authentication mechanism

  3. Secure connection - Use an encrypted connection to the server

    Email account SMTP secure conn

    Possible connection encryption types:

    1. Normal (TLS) - TLS encryption standard

    2. SSL - SSL encryption standard

  4. Use connection specific SMTP servers - Enable using different SMTP servers for each internet connection. When you check this, the following option becomes available.

  5. Edit SMTP servers - Edit the list of SMTP servers, which takes you to the Connection specific SMTP servers menu.

Tap Next to continue.

Complete

The account setup is now complete.

Email account new complete

You can check the Advanced settings, which will take you to the Edit account menu, as for an existing account.

Then, you can tap on Finish to end the configuration wizard.

Edit accounts

This allows you to change per-account settings.

First you need to pick the account you want to edit:

Email account edit selection

Then, you will be shown the Edit account menu for that account.

Settings

Here are the global e-mail settings:

Email settings 1

The settings go on two pages.

Email settings 2

You have the following options:

  1. Default account

  2. New message format

  3. Incoming notifications

  4. Automatically add to contacts

  5. Tree view mode

  6. Update automatically

  7. Update when connected via

  8. Update interval

Default account

Pick the account which will be the default one, from the list of configured ones:

Email settings default account

New message format

Which format should any new message created in:

Email settings message format

  1. Formatted text (HTML) - The e-mail message will contain HTML code, and then the text can be formatted (can have custom appearance)

  2. Plain text - No formatting, just plain text inside the e-mail message

Incoming notifications

If this is checked, you will be notified when there will be incoming emails.

Automatically add to contacts

Note

Unexpected behavior: It’s not clear what this option does, or whether it works.

Tree view mode

If this is checked, the list of e-mail accounts and folders will be displayed as a tree:

Email tree view

Note

The Drafts, Outbox and Sent folders will be under the local folders (devuan-devicename).

Warning

Enabling or disabling tree view mode will restart the e-mail application’s interface.

Update automatically

Check this to enable automatically downloading (updating) e-mail messages. Otherwise, they will be updated only when you enter the INBOX folder, or when you tap on Send & receive.

Update when connected via

Select when to update the e-mail messages automatically, depending on the internet connection.

Email settings update connection

Available options:

  1. Wi-Fi - Only when connected to Wi-Fi

  2. Any connection - Regardless of the internet connection type

Update interval

Select at what interval to automatically update the e-mail messages:

Email settings update interval 1

The options go on two pages:

Email settings update interval 2

Available options:

  1. 5 minutes

  2. 10 minutes

  3. 15 minutes

  4. 30 minutes

  5. 1 hour

  6. 2 hours

  7. 4 hours

  8. 8 hours

  9. 24 hours

SMTP servers

This allows you using different SMTP servers for each internet connection.

Email account SMTP specific 1

The saved internet connections are being shown.

If you tap on any of it, you can configure its specific SMTP server:

Email account SMTP specific 2

The list of options continues:

Email account SMTP specific 3

You have the following options, which are similar to the ones in the Outgoing details menu.

  1. Outgoing server (SMTP) - see Outgoing details

  2. Secure authentication - see Outgoing details

  3. User name - The user name of the SMTP account

  4. Password - The password of the SMTP account

  5. Secure connection - see Outgoing details

  6. Port - The port to connect to the SMTP server (default: 25)

New message

Here you can write a new message:

Email message new

When you write the subject, the title of the window changes from New message, to that title.

The options for a new message are the same as for editing messages.

E-mail account screen

Here you can do operations on one of the e-mail accounts you have set up.

The name of the current account is written in the window title.

Email account main

You have the following possibilities:

You can write a New message, or enter one of the E-mail folders.

E-mail folders

There are some default folders:

  1. Inbox

  2. Drafts

  3. Outbox

  4. Sent

Other custom folders can also be created, by using the New folder option.

Entering a folder, for example, the Inbox folder, looks like this:

Email inbox

Unread emails are displayed in blue. Read emails are in white.

The attachment paper clip symbol Email attachment in front of a message title means that it has files attached to it.

Tapping on a message allows you to read it (Read message) or edit it (Edit message), depending on whether it is a received message, or a draft.

You can delete a message, or mark it as read/unread, by long tapping on the message itself. This shows the Contextual menu

You also have more options, in the In-app menu.

Read message

Here you can read the received e-mail messages:

Email message read

The subject of the email is the title of the window.

Under this, then there is the sender, and, to the right, the date and hour of the message.

And below is the text of the message.

On the bottom, there’s a bar for navigation and quick actions:

  1. Reply - Email message reply - Reply (to the main sender)

  2. Reply all - Email message reply all Reply to all participants

  3. Forward - Email message forward - Forward the message to another recipient

  4. Delete - Email message delete - Delete the message

  5. Download external images - Email message delete - Download the images which are not included in the message, but are externally linked

  6. Back - Email back - Navigate back in the list of messages

  7. Forward - Email forward - Navigate forward in the list of messages

When you read a message, you also have these options, in the In-app menu:

Email message read menu

  1. New message - This takes you to the New message window.

  2. Move message - Move the current message to another folder

    You can move the message to an existing folder, by navigating to it.

    Email move messages folder 1

    Or you can create a new folder, by tapping on New.

    This will take you to the New folder menu.

    You can then move the message to the newly created folder.

    Email move messages folder 2

    Tap on the folder button to confirm moving the message there:

    Email move messages folder 3

  3. Mark as unread - Mark the current message as unread

  4. Add to contacts - Add to contacts one of the e-mail addresses in the current message, either the one of the sender, or one of the recipients’.

    The list of the addresses which can be added to the contacts will be shown:

    Email add to contacts 1

    Pick the one you want to add to contacts.

    Email add to contacts 2

    Then you have the following possibilities:

    1. Merge with contact - Add the e-mail address to an existing contact

    2. New contact - Create a new contact with this e-mail address

      Email add to contacts 3

    Note

    See the Contacts section for more information about creating, editing and merging contacts.

  5. Message details - Details about the message are shown here:

    Email message details

    1. From - The sender’s address

    2. Subject - The subject of the message

    3. Received - Date and hour of reception

    4. Sent - Date and hour of transmission

    5. To - The recipient’s address

    6. Size - The storage space this message is taking up

  6. Find in message

    Type the term you are searching for in the text field which appears:

    Email find in message

    Then tap/press Enter. Press it multiple times to search for the next occurrences of the term.

    Tap on the arrow to the right of the text field to browse the search history.

    When done, tap on the X to the right, to close the search toolbar.

Edit message

Here you can edit a draft message.

Note

When writing a new message, you have the same options.

Email message edit

You have the following options:

  1. From - The account/address you send the message from.

    Email from

  2. Send button Email message send - Tapping here will send the message to the recipients.

  3. To - The addresses you send the message to

    You can select addresses from the contact list, by tapping on the To button:

    Email to button

    Select one or more contacts to send the message to:

    Email contacts select

    Then tap on Done.

  4. Subject - The subject or topic of the message

  5. Message text field - The text of the message

    Note

    You can format this text by using the toolbar, if the type of the message is set as Formatted text (HTML) in the Message settings (see below).

Under the text field, you will find another Send button Email message send, for convenience.

When you edit a message, you also have these options, in the In-app menu:

Email message edit menu

  1. Show CC - Show the CC address bar, where you can add or edit the CC addresses for this message

  2. Show BCC - Show the BCC address bar, where you can add or edit the CC addresses for this message

  3. Show toolbar - Show the toolbar for formatting text

    Email formatting toolbar

    Note

    To apply formatting to a certain word, the cursor should be inside that particular word. Then you press the desired text customization button from the toolbar.

    The available options in the toolbar are:

    1. Font face - Email formatting font face

      Here you can change the font face of the current word.

      Email select font face

    2. Font size - Email formatting font size

      Here you can change the font size of the current word.

      Email select font size

    3. Bold - Email general bold - Here you can make the current word thicker.

    4. Italic - Email general italic - Here you can make the current word cursive.

    5. Color - Email sketch square

      Here you can change the text color of the current word.

      Email select color

      Tap on Done when ready.

    6. Inline image - Email general toolbar image

      Here you can insert an inline image. Pick it from the file system:

      Email select inline image

  4. Message settings - Here you can configure some settings about the current message.

    Email message settings

    1. Priority - What will be the labeled priority of the current message, when sent.

      Options:

      1. Low

      2. Normal

      3. High

    2. Text format - What will be the text format of the current email

      1. Formatted text - Formatted text, using the options in toolbar - see above.

      2. Plain text - No formatting, just text

    Tap on Done when ready.

  5. Check names - If you just write a name instead of an address to send the message to, tapping here will check this name against the contacts list.

    Note

    You have to write either the first name, or the last name, not both.

  6. Insert image - Insert an inline image

    Here you can insert an inline image. Pick it from the file system:

    Email select inline image

  7. Add attachment - Attach a file to the message. Pick it from the file system:

    Email add attachment

    It will look like this.

    Email attachment file

  8. Find in message - Find text in the message body

    Type the term you are searching for in the text field which appears:

    Email find in message

    Then tap/press Enter. Press it multiple times to search for the next occurrences of the term.

    Tap on the arrow to the right of the text field to browse the search history.

    When done, tap on the X to the right, to close the search toolbar.

Contextual menu

The following Contextual menu appears:

Email contextual menu

Deleting a message requires confirmation:

Email delete contextual confirm

Options in the in-app menu

When you tap on the title of the message, the following In-app menu appears:

Email folder menu

  1. New message - see New message

  2. Show more - Tap to load more messages (the numbers shown are the already loaded messages, and the total number of messages, respectively)

  3. Delete messages - Select the messages you want to delete.

    Email delete messages

    Then tap on the Delete button.

    You will need to confirm deleting the messages:

    Email delete messages confirm

  4. Send and receive - see Send & receive

  5. Move messages - Select the messages you want to move.

    Email move messages

    Then tap on the Move button.

    You can move the messages to an existing folder, by navigating to it.

    Email move messages folder 1

    Or you can create a new folder, by tapping on New.

    This will take you to the New folder menu.

    You can then move the messages to the newly created folder.

    Email move messages folder 2

    Tap on the folder button to confirm moving the messages there:

    Email move messages folder 3

  6. Folder details - It shows details about the current folder.

    Email folder details

    1. Folder name - The name of the folder

    2. Number of messages - The total number of messages in this folder on the server

    3. Size - The storage space this folder is taking up

Email account main menu

  1. New folder

  2. Edit account

  3. Send & receive

New folder

This allows you to create a new folder, in addition to the default ones.

Email new folder

Navigate to the parent folder where you want the new folder to be created in, and then tap Save.

Edit account

Here you can edit the e-mail account details and settings.

Warning

Editing an account while online will disconnect it, and cancel any current operations for that account. You will be asked to confirm this:

Email edit online warning

Tap on Yes to continue editing:

The account settings for an incoming IMAP4 server, are the following:

Email account settings IMAP 1

Email account settings IMAP 2

See Incoming details to find out what each setting represents.

The account settings for an incoming POP3 server, are the following:

Email account settings POP 1

Email account settings POP 2

See Incoming details to find out what each setting represents.

The account settings for the outgoing (SMTP) server, are the following:

Email account settings SMTP 1

Email account settings SMTP 2

See Outgoing details to find out what most settings represent.

The extra settings are:

  1. Enable offline IMAP support for this account

  2. Automatically update all folders

Email signature

Here are the options about the automatic signature at the end of e-mail messages:

  1. Use signature - If checked, then use an automatic signature

  2. Signature for account account-name - The signature which will be automatically added to the end of all the new messages created using the current account is written in the text field below.

Send & receive

This will trigger syncing the current e-mail account (or all the accounts, if you choose this from the main screen), by sending all the messages in the Outbox, and receiving all the new messages into Inbox.